Recent Topics
CMS improvements: Additions to Item type control list and improvements to Duplicate record functionality
The VC team would like to take this opportunity to share two updates to the VC CMS made earlier this week, to assist with Item type selection, and using the Duplicate record functionality. 1. Item types added to control list The Item type field is a top-level
Entering people's names in VC
I'm interested to know how people deal with the variety of ways people are named. In particular we include people as Subjects for our items so how do you handle the following types of names ... Nicknames/other given names - eg footballer Buddy FRANKLIN
CMS Improvements to Party Records Implemented - Oct 2022
We’d like to take the opportunity to share new changes to the VC CMS regarding managing Party records. These updates are the first step in developing the Party records functionality to support future features to improve productivity and enhance workflows
Updated Helpdesk URL
In recent months, our Helpdesk provider Zoho have begun transitioning across to a simplified domain URL format for their help centres. The Victorian Collections Helpdesk can now be found at victoriancollectionshelp.zohodesk.com. The VC team will be
CMS Improvements to filter, search and bookmark queries implemented - March 2022
Announcing changes to the CMS that have been implemented and also reflected in the Manuals on the Helpdesk if you need more information. Filter > ability to include/exclude Deaccessioned items Bookmarked queries > easy to find location to save your frequently
VC Day - Tickets now on Sale!
Our favourite day of the year is nearly here! We're pleased to announce that tickets for Victorian Collections Day 2022 are now available via the AMaGA Victoria website. Given that we've been unable to gather in person in 2020 and 2021, this year we
Save the Date! Victorian Collections Day
We are excited to announce VC Day will be an in-person event at a fascinating historic Melbourne city location with high ceilings and lots of room. We will be announcing the program and speakers in the coming weeks but please, save the date! Tuesday 28th
Acquisitions
Since I began using Victorian Collections, I have known that the fields on the Acquisitions page are not viewable in a Public view of a record. Apropos of this, when I arrived at our archive today I was met with an angry.question from a donor as to why
Researching the origins of brass band music
I'm starting this discussion to share useful resources when tracing the origins of Brass Band music. I have found information to be scarce online but perhaps there are other locations where this information can be sourced (such as libraries).
Public Searching within an Organisations Collection
I find it so frustrating that only 3 records are available when searching withing an organisations collection (public view). I often have over 100 items to scroll through and having to click through 3 at a time is not only time consuming, but physically
Scanning & Digitising
I wanted to open up a wide ranging discussion about scanning and digitising to which you might like to contribute. At the 2021 Victorian Collections Day, Maxine Holden provided a session on digitisation. Based on this I had a subsequent discussion with
Searching VC from Historical Society's website
I am from the Port Melbourne Historical and Preservation Society (PMHPS). I would like to include the ability to search our collection in VC directly from the PMHPS website. Has anyone done anything like this or know how it could be done? The best I
VC Day online presentation Tuesday 7th September
Our VC Day will still be THREADING-CONNECTIONS-COLLECTIONS but has had to change to an online event. Our regional colleagues are still encouraged to plan a visit to our intended hosts, the National Wool Museum in Geelong, but would like you to join us
Archive Record Template
Dear colleagues I am the 'archivist' of the Kew Historical Society, and manage a collection of which archives is a part. I had to admit that when using the new Archive Record Template, it has required me to learn a lot about archives that I didn't know. I've found the following document produced by the National Library of Australia quite useful in understanding key concepts unpinning archives. 'Preserving Australia's Documentary Heritage: A starter kit for community groups'. <https://www.nla.gov.au/sites/default/files/starterkitcommunity.pdf>.
Search results on Victorian Collections
Dear Forum Members I hope this post doesn't sound like carping as I know that the new VC is still in the development phase. However, while there are many improvements in the search capability of Victorian Collections, there are a number of aspects that
Public Searching with an Organisation
Hi everyone, I've been trying to do a public search within my organisation via the new CMS. Has anyone worked out how to do it yet? I often abswer enquiries by sending the url of a public search I have conducted, but at the moment I can only search all
The new VC Cataloguing Manual has arrived!
We're pleased to announce that the comprehensive Victorian Collections User Manual is now available! We're providing you with a few options so that your copy of the Manual is best suited to the collection you manage: If you have a mixed collection, with
Resources for new members
Question or discussion? I have recently admitted a new cataloguer to our group and was looking in the knowledge base for a general introduction to cataloguing using the new VCMS. Does anyone have any recommendations about suitable resources to provide an introduction and overview? Normally I would offer face-to-face training but this is not possible now. Robert
Welcome to the VC Community Forum!
Welcome to your VC Community Forum! One of the strengths of Victorian Collections has always been the community that supports it. Now we're providing a space for our users to interact, problem-solve and share that support with one another. If you're looking for answers, want to share a great resource or looking for advice on broader collection management issues, this forum is your go-to place for solutions and inspiration. LEARN TOGETHER To troubleshoot a technical function of the VC Collection
Popular Articles
Selecting an appropriate record category
Victorian Collections users care for diverse collections, sometimes even cross-disciplinary collections. You may be a social history museum with public record archives, an art gallery that also holds a local heritage object collestion, or an RSL with ...
Catalogue photography composition
In photography, composition refers to the relevant placement and framing of the subject. This framing and placement is important for catalogue photography, which aims to capture a complete and accurate representation of the collection item captured. ...
How can I sort the list of records in my catalogue?
You can adjust the presentation of your item records or search results in various ways, according to the needs of your activity. After clicking Catalogue > Items you will land on the item list page. Click on the Sort icon and select the field on ...
What if my session is interrupted while I am in the middle of cataloguing a new item?
Never fear, autosave is here! Victorian Collections has an auto save function which will save your work in draft form regularly - but ensure that you save your record as soon as it is created to begin the autosave process. If your computer crashes or ...
Planning your digitisation project
Digitisation is a rewarding yet complex process. There are multiple requirements including time, equipment, skills, and in some circumstances, funding. Because of this it is important to undertake planning before commencing a digitisation project. ...