Health Checks have been implemented in the Victorian Collections CMS to help you get your records into tip-top shape!
Data Health Checks: Reviews your records against collection management standards to make sure you are capturing what are considered to be essential fields for best practice collections management.
Web Health Checks: Reviews your records to ensure that all fields required for publication on the public website are completed. These fields vary depending on the particular Record Template you are using; however, the cumulative list has been provided below.
Data Health Check Fields:
Identifier
Physical Description
Item Type
Materials
Item Name
Acquisition Method
Media File
Condition Report
Web Health Check Fields:
Identifier
Physical Description
Item Type
Materials
Item Name
Subjects
Media File
The following is a video tutorial on how to conduct a health check of your records within the Victorian Collections CMS:
The Victorian Collections system and website is hosted by Museums Victoria. The same systems and protocols Museums Victoria follow relating to security, backup, disaster recovery, and the like are much the same as those used for managing Victorian ...
When viewing your organisation’s catalogue, you can click the New record button on the left of the screen to create a new object, artwork, publication or archive record. If the New record button is not visible on the left of your screen when viewing ...
Adding keywords to the Subjects field in your records will aid in the discoverability of your item. These keywords should relate to the ideas, themes or names/places relating to the item. While there is no set thesauri for this field, you are ...