Why can't I add a new record?

Why can't I add a new record?

If the New Record icon is not responding to clicks, there are two reasons you may be unable to add a new item: permissions and unsaved activities. 

Make sure that you have permission to Add and Edit item records.

Check out this article to learn how to modify member permissions. 

If you are allowed to add records but still get no response from the button, you may have an unsaved record that you need to attend to first. You will see a red bell in the top-right corner of the screen. 

Click the bell and follow the prompts to resolve the action. Often this will mean cancelling or saving a draft record before proceeding with a new record.

Still have questions? Leave a comment.

    • Related Articles

    • Adding a new cataloguer/member

      What's that? You've recruited an extra set of helping hands to your cataloguing team? Congratulations. Cataloguing is a big task, so it is important that you have a strong team of cataloguers who can carry the workload and organisational knowledge. ...
    • Managing party records

      Items within your collection will have associated "Parties". A "Party" refers to a person or organisation that is somehow linked to the life of an item.  For example, a book's associated Parties may be the author, editor, publisher, and illustrator. ...
    • Video: conducting a health check

      Health Checks have been implemented in the Victorian Collections CMS to help you get your records into tip-top shape! Data Health Checks: Reviews your records against collection management standards to make sure you are capturing what are considered ...
    • Is my data secure on Victorian Collections?

      The Victorian Collections system and website is hosted by Museums Victoria. The same systems and protocols Museums Victoria follow relating to security, backup, disaster recovery, and the like are much the same as those used for managing Victorian ...
    • Adding multiple organisations

      If you have caught the cataloguing bug and are a cataloguer for multiple organisations, you can use one account on Victorian Collections and easily switch between organisation pages.  When you join a new collecting organisation, the administrator ...