What are weighted fields?
Each catalogue template within the Victorian Collections CMS has a set of associated Weighted Fields. Information contained within these fields holds greater value than other non-weighted fields in the record. These values are then translated to the public website through keyword searches: If the Weighted Fields are completed, your records will appear higher up in the search results; however, if they are are not completed, your records will feature further down the page in the search results.
The following table provides the list of Weighted Fields for each template type (the information in parentheses provides the areas where you will find these fields within the catalogue template):
OBJECT
| ARTWORK
|
Identifier (Identification section)
| Identifier (Identification section)
|
Item type (Identification section)
| Item type (Identification section)
|
Media (Media section)
| Media (Media section)
|
Physical description (Description section)
| Physical description (Description section)
|
Dimensions (Description section)
| Dimensions (Description section)
|
Materials (Description section)
| Production method (Description section)
|
Subjects (Context section)
| Materials (Description section)
|
Copyright category (Rights section) | Year (Provenance section)
|
| Creator (Provenance section)
|
| Subjects (Context section)
|
| Copyright category (Rights section)
|
PUBLICATION
| ARCHIVE
|
Identifier (Identification section)
| Identifier (Identification section)
|
Item type (Identification section)
| Item type (Identification section)
|
Title (Identification section)
| Archival unit type (Identification section)
|
Language (Description section)
| Media (Media section)
|
Medium (Description section)
| Creator (Provenance section)
|
Year (Provenance section)
| Subjects (Context section)
|
Creator (Provenance section) | Copyright category (Rights section) |
Summary (Context section)
|
|
Subjects (Context section)
|
|
Copyright category (Rights section)
|
|
Please note: If you are not sure of a creation date, you may enter an approximate date or even a series of dates (c. 1910, 1930s, 1900s, 1965-1975, etc.).
Still have questions? Leave a comment.
Related Articles
VC Cataloguing Manual
The Victorian Collection Cataloguing Manual can be accessed by clicking on and downloading the relevant files below. The segments of the manual are: Cataloguing Object Collections Cataloguing Artwork Collections Cataloguing Publication Collections ...
Video: conducting a health check
Health Checks have been implemented in the Victorian Collections CMS to help you get your records into tip-top shape! Data Health Checks: Reviews your records against collection management standards to make sure you are capturing what are considered ...
How do I sort the catalogue so I can see the next registration number in line?
On Victorian Collections, you can sort by all sorts of fields. You can do this by changing the view settings within your item catalogue by doing the following: Click on the Sort button above the view of the Item records , select Add Sort Field and ...
How can I sort the list of records in my catalogue?
You can adjust the presentation of your item records or search results in various ways, according to the needs of your activity. After clicking Catalogue > Items from your Dashboard, you will arrive at the list of your organisation's catalogued Item ...
Updating your organisation page
Your organisation page is your public profile on Victorian Collections; it is where users will go to find out about your collection, your contact details and how they can visit. To manage the information that is publicly shared about your ...