Sharing your records with Trove is a great way to increase the discoverability of your collection and enhance its potential as an educational resource. Trove -
https://trove.nla.gov.au/ - is maintained by the National Library of Australia and brings together content from libraries, museums, archives, repositories and other research and collecting organisations, large and small. Any Victorian Collections organisation may choose to share their publicly available collection records with Trove.
You can learn more about how Trove obtains collection data and restrictions governing the use of data on Trove from within the Victorian Collections CMS by visiting the Organisation section on the Dashboard, then clicking About and Sharing.
HOW TO BECOME A TROVE PARTNER
1. APPLY TO BECOME A TROVE PARTNER
Make arrangements directly with the National Library of Australia. Refer to the
Trove Partners page on the Trove website.
To start the process,
contact Trove via their
Trove Partner Support general enquiry form to express your interest. A link to this form is available on this contact page.
If you decide to proceed with becoming a Trove Partner, you will be required to sign the TCS Agreement (also called the 'order form'). You will need to include your organisation's Victorian Collections internal system identifier during your application process. To find it, click About on the Organisation section of the Dashboard. Under the menu item Sharing, click About Contributing to Trove, and scroll to find your organisation's internal system identifier. This system identifier is also available from the Admin tab.
Please note that Victorian Collections is not a party to any agreement that your organisation might reach with the National Library of Australia.
2. SWITCH SHARING ON
Once you have completed and submitted your agreement, Trove will not be able to harvest your collection records until you have enabled access within Victorian Collections. To do this, click on About this Organisation on the Dashboard. Under the menu item Sharing, click Update and then Share with Trove. Click the save button in the top right-hand corner to complete this process.
COMMON QUESTIONS
Can Trove access all my collection records?
Trove can only access and share data from Victorian Collections organisations that have opted to share their records. Only publicly available records, fields and images can be accessed. Private records and images are not accessible to Trove or Trove’s users.
Does this mean people will stop looking at my VC page?
Once an organisation becomes a Trove Partner, their publicly available collection records become searchable on the Trove website. Trove displays only basic data and a thumbnail image. If a Trove user wishes to find out more about a collection item or organisation, they can click through to that record or organisation page on Victorian Collections. Often organisations’ page views increased after they become a Trove Partner.
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