Before you begin on a day of digitisation, consider what your workflow will look like. Planning your workflow will increase the efficiency and volume of digitisation and decrease the risk to objects in transit. Your workflow will vary depending on the availability of volunteers, space and equipment, so use this information sheet as a guide.
IDENTIFY YOUR TEAM
Before you begin, have a clear understanding of the roles that each team member will play during this process. You will need: a dedicated photographer (or scanner), an object ‘courier’ who will handle and move the items, and a documenter.
IDENTIFY OBJECTS & EQUIPMENT
Work strategically. This means identifying a series of objects which have common requirements. By photographing like-objects in one session, you can avoid excessive equipment change or adjustment. Recommendations are below.
SET UP THE SPACE
Choose a large area with easy access to your store room, as well as sufficient power points for your lights or lightbox.
Recommended set up for costume or textile photography includes:
- White/black backdrop
- Two light sources (windows, lamps, studio lights)
- Tripod (optional)
Recommended set up for object/3D artwork photography includes:
- Light box (or white backdrop with two light sources)
- Tripod (optional)
Recommended set up for document/photograph/2D artwork digitisation includes:
Your object courier should bring objects to the digitisation space one at a time, using support trays or card backing where necessary. You documenter should follow behind to record where the item was collected from and ensure it returns to that location.
Your documenter should also keep a list of items in the order they were digitised or alternatively, take a photograph of the label before the formal photography begins. This will aid in the naming of image files.
Ensure that as you take each photograph, you assess the lighting, colour, composition and focus of the image. Once satisfied that the image capture was accurate, return the item to store and repeat for remaining items.
Textile tip: A trick for photographing pants and skirts without a mannequin: pass cotton string ties through structurally sound belt loops and hold the item in front of your backdrop.
Book tip: When digitising a book, you may need to create a ‘copy stand’ with your camera and tripod. Rather than risking damage to your book by squeezing it onto a scanner bed, reconstruct the elements of a scanner (white light, aerial capture) on a table and hold your pages down with snake weights or similar.
It’s important to remember that catalogue photography is undertaken for two reasons: to preserve information about collection items, and to make them accessible to the public. Keep in mind while you are working what a photo that meets both purposes might look like.