What's that? You've recruited an extra set of helping hands to your cataloguing team? Congratulations! Cataloguing is a big task, so it is important that you have a strong team of cataloguers who can carry the workload and organisational knowledge.
To create a new user, you will need to invite your new cataloguer to create an account with Victorian Collections. To do this, go to the Organisation menu and select Members.
Please note: Only users with the Update members permission can access the Members permissions page
In the upper right corner, select
Add Member. In the pop up window, enter the email address of the new cataloguer you wish to add to your organisation, and select
Next.Enter their
Full Name, a
short/preferred name, and create a
User name, and set the permissions your new cataloguer will need by using the toggle buttons. Click 'Submit' and your new cataloguer will receive an email to create their account and set a password.

If your new cataloguer already has an account registered with the email you have entered, the system will let you know. They can use this same log in to also work with your collection. See Managing Multiple Organisations for more information.
Where you have invitations which have not yet been accepted, an Invitations tab will appear at the top of your member list. This list will show when invites to members will expire. When all invites are accepted, this tab will disappear from view.
Still have questions? Leave a comment.
Related Articles
Why can't I add a new record?
When viewing your organisation’s catalogue, you can click the New record button on the left of the screen to create a new object, artwork, publication or archive record. If the New record button is not visible on the left of your screen when viewing ...
Modifying member permissions
Each member of your organisation might choose to use your Victorian Collections page for different reasons: cataloguing, research, answering enquiries, interpretive content, and so on. You may therefore need to provide your users with different ...
Switching between multiple organisations
If you have caught the cataloguing bug and are a cataloguer for multiple organisations, you can use one account on Victorian Collections and easily switch between organisation pages. When you join a new collecting organisation, the administrator ...
What if my session is interrupted while I am in the middle of cataloguing a new item?
Never fear, autosave is here! The Victorian Collections CMS has an autosave function which will save your work in draft form regularly. If your computer crashes or your browser is shut down while you are editing a record, a draft record will be ...
VC Cataloguing Manual
The Victorian Collection Cataloguing Manual can be accessed by clicking on and downloading the relevant files below. The segments of the manual are: Cataloguing Object Collections Cataloguing Artwork Collections Cataloguing Publication Collections ...